The Board of Selectmen are looking to hire a well qualified individual for the position of Administrative Assistant to the Selectmen. Please send resume to selectmen@goshennh.org
JOB TITLE: ADMINISTRATIVE ASSISTANT TO THE SELECT BOARD
EMPLOYMENT STATUS: Full-Time, 30 – 35 hours a week
PAY RANGE: $18-$21 per hour
SCHEDULE: Monday – Thursday
WORK LOCATION: Goshen Town Hall
JOB SUMMARY:
- Serves the Select Board and other office staff as necessary, performing a wide range of complex administrative support duties, assisting in coordinating the administrative functions of the Town Office, interpreting, communicating and insuring implementation of the Select Board’s directives.
SUPERVISION RECEIVED:
- This position receives general supervision and policy direction from the Board of Selectmen
ESSENTIAL DUTIES
- Performs all administrative duties for the Select Board including preparing meeting agendas, Board members meeting packets and attending Board meetings
- Serves as a liaison for all Department Heads and municipal boards
- Assists other Boards and Department Heads, as needed
- Maintains the Select Board Office filing systems
- Oversees the Select Board Office correspondence, as advised by the Board
- Organizes and records the Select Board public and non-public minutes
- Manages key control for the public and staff
- Manages the Town Calendar and the Staff and Selectmen Calendar
- Maintains the Policy Binder and assists with drafting or editing Town policies, as needed
- In charge of compiling and overseeing the production of the annual Town Report
- Office contact for updates of regulatory reports, ie: CIP, Hazard Mitigation Plan
- Acts as the administrator of the Town Website and Facebook page
- Responsible for creating Town applications and forms, as needed
- Oversees the accuracy of the Tax Maps (paper and digital) by working with the mapping provider to review for errors and to provide changes and updates
- Responsible for recording Current Use Applications with the Sullivan County Registry of Deeds
- Manages the processing and tracking of exemptions, credits, abatements, and refunds
- Assists the Selectmen and the Tax Collector with the Tax Deeding process
- Creates and tracks property tax payment plans, as needed with Town Clerk’s office
- Responsible for the preparation of the semi-annual Tax Warrants
- Oversees all timber and excavation intents and billings
- Manages and tracks all Board appointments
- Maintains accurate Current Use land records and monitors for changes
- Manages the Town’s Property and Liability Insurance
- Maintains the Town’s Risk Management Program
- Creates and/or posts Requests for Proposals / Quotes
- Backs up data on the server daily and maintains the backup offsite
- Coordinates building maintenance and repairs with applicable contractors, as advised by the Board
- Maintains and orders office supplies for the Town Office and other departments, as needed
- Negotiates office contracts with applicable businesses or contractors for such items as copiers/printers, office cleaning, office supplies, as advised by the Board
- Serves as legal contact as directed by the Board
- Answers the phone and provides information or directs call to proper person, provides messages if person is unavailable
- Accepts applications and payments for fees; remits payments to the Treasurer along with a log of those payments, and applications to proper department
- Maintains the supply of various applications/forms used in Town activities
- Opening / closing duties of Town Office during scheduled business hours
- Retrieves mail from the Post Office and takes mail at end of day
- Assists Assessor with information for reassessment for properties; provides assessing information, directions and sales information to appraisers, realtors, banks and taxpayers upon request. Change sales of properties to new owners in the accessing software.
- Processes accounts payable, prepare checks for Selectmen’s approval. Processes accounts receivable billings; receives funds not paid to Tax Collector and Town Clerk; invoices fines and payments in lieu of taxes and other bills; prepares deposit and report to Treasurer.
- And other essential duties as assigned by the Board of Selectmen
PREFERED QUALIFICTIONS:
- High school diploma or equivalent with documented training in computer, secretarial and clerical skills
- Strong organizational and general office skills, with attention to detail
- Ability to work independently but in coordination with other personnel
- Knowledge of office computer systems, QuickBooks, Microsoft Office, Google Workspace, and information systems applications
- Strong communication skills, both written and verbal
- Strong customer service skills for interaction with the public
- Thorough knowledge of local government in New Hampshire